Minutes 04/10/2018 - Laserfiche WebLink

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April 10, 2018 Discussion:  Significant deterioration under the existing roof was discovered after removal of several sections of roof during the initial construction period for the Westhaven Project.  The amount of deterioration was unanticipated and exceeds available funds.  The scope of work for the Brighton Project was revised prior to initiating the design. Bids open this week.  The revised estimate and contingency for the Brighton Project are significantly less than the original estimate used to establish the project.  Funds in excess of the contingency for the Brighton Project can be transferred to the Westhaven Project to address the unanticipated deterioration discovered during construction. Financial Impact:  $150,000 will be transferred from the Brighton Project to the Westhaven Project. Recommended Action:  Adoption of the Ordinance Next Steps Following Council Action:  The Finance Department will complete the transfer. Motion by Mr. Moody, and seconded by Ms. Psimas, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE TO AMEND THE FY 2018 CAPITAL IMPROVEMENT FUND BUDGET BY AUTHORIZING THE TRANSFER OF $150,000 FROM THE BRIGHTON ELEMENTARY SCHOOL ROOF REPLACEMENT PROJECT TO THE WESTHAVEN ELEMENTARY SCHOOL ROOF REPLACEMENT PROJECT.” Ayes: Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 18 - 138 - Adoption of an ordinance establishing a Personal Property Tax Relief Percentage of 53% for Calendar Year 2018 Personal Property Tax Bills. Background:  In accordance with the Virginia Personal Property Tax Relief Act (PPTRA), the city is required to annually establish the personal property tax relief percentage to be applied to qualified vehicles.  The 2005 revisions to the Personal Property Tax Relief Act of 1988 (“the 2005 Amendments”) modified the method of state reimbursement for personal property tax relief from a variable percentage to a fixed sum of money payable to each locality.  The 2005 Amendments and Section 35-9 of the Portsmouth City Code require that the city annually establish a personal property tax relief percentage such that the total relief provided to qualifying taxpayers will exhaust the funds to be allocated to the locality by the Commonwealth. Discussion:  With the assistance of the City Treasurer and the Commissioner of the Revenue, a personal property tax relief percentage of 53% has been calculated as sufficient to exhaust the state funds expected to be allocated to the city of Portsmouth for calendar year 2018. Financial Impact:  Adoption of the 53% rate will have minimal impact on the city’s revenue budget. Recommended Action:  Adoption of the ordinance.