Minutes 09/12/2017 - Laserfiche WebLink

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September 12, 2017 Discussion:  City staff is following the grant program guidelines and federal regulations.  The revenue reimbursement will be made to the city once the award package is signed. Financial Impact:  This appropriation will increase the FY 2018 Capital Improvement Fund revenue by $87,272.34. Staff Recommends:  Adoption of the ordinance. Next Steps Following Council Action:  City Manager will sign the award letter and the package will be submitted to VDEM. Motion by Mr. Moody, and seconded by Mr. Clark, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING PUBLIC ASSISTANCE GRANT REVENUE IN THE AMOUNT OF $87,272.34 FROM THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT AND THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR REIMBURSEMENT OF COSTS FOR REPAIRS TO CEDAR GROVE CEMETERY NECESSITATED BY HURRICANE MATTHEW.” Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 17 - 395 - Adoption of an ordinance amending the Education category of the FY 2018 Capital Improvement Fund budget to establish three new projects and appropriating funds to each, including $2,308,838 to the Interactive White Board Panels project, $452,628 to the Churchland Middle School Restroom Renovation project, and $550,000 to the James Hurst Elementary and Churchland Primary and Intermediate Elementary Schools Classrooms project. Background:  The Portsmouth School Board has requested that the city re-appropriate $3,311,466 which had been appropriated in the PPS FY 2017 budget but not expended by June 30, 2017. The School Board has requested that certain projects be appropriated to the Education category of the City’s FY 2018 Capital Improvement Fund.  Virginia State Code Section 22.1-100 states that “all sums of money derived from the Commonwealth which are unexpended in any year in any school division shall revert to the fund of the Commonwealth from which derived unless the Board of Education directs otherwise. All sums derived from local funds unexpended in any year shall remain a part of the fund of the governing body appropriating the funds for use the next year, but no local funds shall be subject to redivision outside of the locality in which they were raised.” Discussion:  As of 7/10/17, the PPS General Fund had $841,840 of unused (unassigned) fund balance and $5,038,537 of encumbered but unexpended FY 2017 funds, and the PPS , Risk Management Fund had $252628 of unexpended FY 2017 funds. PPS requested that funds be re-appropriated in part to fund the following school projects: $550,000 to enclose all classrooms at the James Hurst Elementary School and  Churchland Primary and Intermediate Elementary Schools. $452,628 for renovation Churchland Middle School restrooms.  $2,308,838 for interactive panels for classrooms in all schools for the use in  teaching. Financial Impact:  This is a re-allocation of previously appropriated FY 2017 PPS funding.