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September 12, 2017 A school division must first meet all required local effort and required local match obligations in the current fiscal year prior to carrying forward any portion of its state or local funds for Textbooks to the next fiscal year. If a division meets these requirements without spending all or a portion of its local matching funds for Textbooks (i.e., it meets its required local effort and required local match for all other required accounts), then the division is permitted to carry forward both the state and local shares of Textbooks funding. Also in Chapter 836 of the 2017 Appropriation Act, qualifying expenses for the Textbook fund are identified in Item 139 C.5.f.1 and C.5.f.3 which read as follows: “A school division shall appropriate these funds for textbooks or any other public education instructional expenditure by the school division.” “School divisions may use a portion of this funding to purchase Standards of Learning instructional materials. School divisions may also use these funds to purchase electronic textbooks or other electronic media resources integral to the curriculum and classroom instruction and the technical equipment required to read and access the electronic textbooks and electronic curriculum materials.”  As stated in City Ordinance 2016-30, funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriation by the City Council. Discussion:  PPS has identified the preliminary total of $2,565,162 of Textbook funds which were unexpended as of June 30, 2017 (consisting of $1,442,722 in Textbook funds which were unused as of June 30, 2016 and re-appropriated in FY 2017 and $1,122,440 in Textbook funds which were initially appropriated in FY 2017). PPS is requesting the City to re-appropriate this amount into the Textbook Fund.  As stated, these amounts are preliminary amounts and are estimates prior to the completion of the financial reporting process and external audit. Any changes to these amounts will be communicated to City Council. The following tables reflect the annual Textbook fund appropriation changes: (OVERALL) Current Revised Categories Appropriation Adjustments Appropriation Total Textbook Fund $1,496,186 $2,565,162 $4,061,348 (FIRST QUARTER) Current Revised Categories Appropriation Adjustments Appropriation Total Textbook Fund $374,047 $2,565,162 $2,939,209 Financial Impact:  The appropriation of these funds will increase the appropriation Schools Textbook Fund. Recommended Action:  Adoption of the ordinance. Next Steps Following Council Action:  Finance will complete the necessary budget adjustments. 1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item.