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April 25, 2017 <br /> <br />Background: <br /> <br /> Per City Code, City Council is required to approve all budget transfers over <br />$100,000. <br /> <br /> On March 13, 2017 City Council was briefed on the need to reallocate budgets to <br />cover salary fluctuations due for certain FY 2017 services. On April 24, City Council was <br />briefed on the FY 2017 third quarter budget results. <br /> <br /> In the FY 2017 budget, funds were allocated in the non-departmental accounts to <br />cover the cost of a bonus. <br /> <br /> In December 2016, city employees received bonuses and postings made to the <br />appropriate departments. In addition, Public Safety received stipends with postings in <br />March 2017. Throughout the year, Annual Leave payments for employees leaving the <br />city were paid and posted to department’s salary accounts. <br /> <br /> A third quarter budget review was recently completed and departments have <br />anticipated salary savings. However, a few departments need transfers to cover salary, <br />overtime and/or part-time costs for the remainder of the year. These departments are <br />Police (part-time and overtime), Fire (part-time and overtime), Parks, Recreation & <br />Leisure Services (part–time), Finance (part-time), Public Works (Streets & Highways) <br />(salary), and Planning (salary). Departmental salary savings and savings from the budget <br />of the unallocated bonus are recommended to cover the costs. <br /> <br /> Also identified is the higher than budgeted electricity cost for street lighting. Salary <br />savings is available to cover the costs. <br /> <br /> Landscaping costs are higher than anticipated due to Hurricane Matthew clean-up <br />and the actual cost of the school mowing contract being higher than budgeted. Savings <br />from the budget of the unallocated bonus is recommended to cover the costs. <br /> <br /> In addition, new technology is available for police body cameras and storage and <br />salary savings is also available to cover the initial first year cost of the equipment and <br />storage. Second year cost for the equipment and storage is in the FY 2018 proposed <br />budget. Savings from the budget of the unallocated bonus is recommended to cover the <br />equipment. <br /> <br />Discussion: <br /> <br /> The annual budget is a plan that may require adjustments as circumstances <br />change. Sound financial policy is to cover increase in expenses with savings from other <br />expenditure accounts or with increases of current year revenue. <br /> <br /> <br /> The budget transfer recommended willcover increases of costs with current year <br /> <br />savings. <br /> <br />Financial Impact: <br /> <br /> This budget transfer will allow the city to pay for contractual bills and for wages. <br />There is no impact to fund balance as current year expenditures savings will cover the <br />transfers. <br /> <br />Recommended Action: <br /> <br /> Adoption of the ordinance. <br /> <br />Next Steps Following Council Action: <br /> <br /> <br /> The Finance Department will complete the necessary budget adjustments. <br /> <br />Motion by Ms. Psimas, and seconded by Mr. Clark, to adopt the following <br />ordinance, and was adopted by the following vote: <br /> <br />“ORDINANCE AUTHORIZING THE TRANSFER WITHIN THE FY 2017 GENERAL <br />FUND OF $2,158,000 TO REALLOCATE SALARY SAVINGS TO COVER <br />ANTICIPATED BUDGETARY ADJUSTMENTS NEEDED IN CERTAIN REGULAR, <br />OVERTIME AND PART-TIME SALARY ACCOUNTS, AND TO COVER COSTS <br />RELATED TO BODY CAMERA EQUIPMENT FOR THE POLICE DEPARTMENT, <br />STREET LIGHTING, AND LANDSCAPING SERVICES.” <br /> <br /> <br />Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Rowe <br />Nays: Whitaker <br /> <br /> <br /> <br /> <br /> <br />