Minutes 02/14/2017 - Laserfiche WebLink

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February 14, 2017  The city opened the Emergency Operation Center and a shelter and pre-treated the roads with salt and sand and plowed snow utilizing city forces. The city was also able to activate VDOT contracts for the rental and operation of snow removal equipment. The total of non-salary costs to cover the storm conditions were $258,906 which breaks down into the following categories: rental of equipment, $198,586; salt and sand, $54,304; fuel, food and other equipment $5,206.  City Council was briefed on January 23, 2017 that snow removal costs were approximately $400,000 for salary overtime and non-salary costs.  Per City Code, City Council is required to approve all budget transfers over $100,000. Discussion:  As with any large organization, the annual budget is a plan that may require adjustments as circumstances change. Sound financial policy is to cover increase in expenses with savings from other expenditure accounts or with increases of current year revenue if possible.  The budget transfer recommended willcover the emergency costs with current year expenditure savings.  Cold and ice events cause potholes and cracking on city streets and after harsh winter weather increase repairs to streets are needed. Financial Impact:  The Public Works Department incurred the non-salary expenditures for the storm. By replenishing funds into the Public Works budget, the department will be able to make the planned number of street repairs and resurfacing the number of lane miles originally budgeted. There will be no impact to fund balance as current year revenue and savings will cover the transfers. Recommended Action:  Adoption of the ordinance. Vision Principle: Efficient Service Delivery. Next Steps Following Council Action:  The Finance Department will complete the necessary budget adjustments. Motion by Ms. Psimas, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE TO TRANSFER $258,096 FROM THE NON-DEPARTMENTAL SALARY LINE ITEM OF THE FY 2017 GENERAL FUND BUDGET TO THE PUBLIC WORKS/GENERAL SERVICES LINE ITEM OF THE FY 2017 GENERAL FUND BUDGET FOR THE PURPOSE OF FUNDING COSTS INCURRED IN CONNECTION WITH WINTER STORM HELENA.” Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 17 - 82 - Adoption of an ordinance authorizing payment from the General Fund of a one-time supplement in the net amount of $500 to beneficiaries under the Portsmouth Supplemental Retirement System and the Fire and Police Retirement System. Vision Principle: Enhanced Quality of Life. Background: • The city administers two closed retirement systems, the Portsmouth Supplemental Retirement system (PSRS) the Fire and Police Retirement system (FPRS). • Per city code, City Council responsibilities for the two systems include approving city code, appointing board members, determining benefits and appropriating funding. • As of June 30, 2016, the systems had $230 million in assets and are 77% (PSRS) and 74% (FPRS) funded.