Minutes 01/10/2017 - Laserfiche WebLink

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January 10, 2017 “ORDINANCE ACCEPTING A KIDS MEALS PROGRAM GRANT IN THE AMOUNT OF $832,990 FROM THE U.S. DEPARTMENT OF AGRICULTURE CHILD AND ADULT CARE FOOD PROGRAM ADMINISTERED THROUGH THE VIRGINIA DEPARTMENT OF HEALTH AND APPROPRIATING SAID FUNDS IN THE FY 2017 GRANTS FUND FOR USE BY THE DEPARTMENT OF PARKS, RECREATION AND LEISURE SERVICES TO PROVIDE MEALS AND SNACKS AUTHORIZED UNDER THE KIDS MEALS PROGRAM.” Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 17 - 28 - Adoption of an ordinance to transfer $210,000 within the FY 2017 Waste Management Fund budget from the salary account to the capital equipment account for the purpose of acquiring an excavator.: ision PrincipleEfficient V Service Delivery. Background:  The Waste Management Division had only one excavator to move materials at the landfill. In December, the excavator caught on fire and was rendered unusable.  In order to effectively operate the landfill, two working excavators are needed. With no operating excavator at the landfill, there is an immediate need to replace the current excavator. As part of the Waste Management’s FY 2018 operating budget, an additional excavator is being requested. Discussion:  The city can acquire an excavator from a cooperative procurement contractor and the equipment is available immediately. In order to lock in a substantial end of the year discount of approximately $60,000, with the anticipation of the budget transfer, the city sent a non-binding letter of intent to acquire the excavator. With this discount, the total amount of the excavator is $210,000.00  The Waste Management Fund has significant vacancy savings in its FY 2017 salary account budget to transfer to cover the cost of a new excavator.  In addition, in the past year the Waste Management Fund received revenue from the sale of equipment and maintains a sufficient fund balance. Financial Impact:  The Waste Management Fund is self-sufficient relying on user’s fees to cover costs. The current FY 2017 operating budget has sufficient vacancy savings to cover the unexpected equipment costs so there will be no detrimental financial impact to the fund. Staff Recommends:  Adoption of the ordinance. Vision Principle: Efficient Service Delivery. Next Steps Following Council Action:  Finance will complete the budget transfer and Fleet Management and Purchasing will properly procure the equipment. Motion by Ms. Psimas, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE TO TRANSFER $210,000 WITHIN THE FY 2017 WASTE MANAGEMENT FUND BUDGET FROM THE SALARY ACCOUNT TO THE CAPITAL EQUIPMENT ACCOUNT FOR THE PURPOSE OF ACQUIRING AN EXCAVATOR.” Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None