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October 25, 2016
<br />
<br />Discussion:
<br />
<br /> As of 9-30-16, PPS identified an additional $284,922 of unused funds from
<br />FY2016. A Council Resolution, passed June 12, 2001, stated that unused (unassigned)
<br />fund balance of the School Division would be divided as follows: 75% to PPS and 25% to
<br />the City. PPS is requesting that this additional unassigned fund balance be re-
<br />appropriated, 100%, into FY2017 to be used for the salaries and benefits of additional
<br />teachers needed to ensure the continued compliance, of the Virginia Standards of Quality,
<br />th
<br />based on the September 30 student headcount, and purchase of additional interactive
<br />whiteboards in classrooms.
<br />
<br /> These numbers are still subject to change as the independent, external financial
<br />statement audit is not finalized as of the date of this request.
<br />
<br /> PPS is also requesting to realign the FY2017 budget for the following purposes:
<br />
<br /> Upgrade the information technology infrastructure in all elementary schools in
<br />conjunction with the Federal Communication Commission’s e-Rate discount program.
<br />Under the program, eligible schools and libraries may receive discounts on eligible
<br />category one services (telecommunications, telecommunications services and Internet
<br />access) and category two services (internal connections, managed internal broadband
<br />services and basic maintenance of internal connections). PPS has been recently
<br />approved to use the e-Rate program to fund 80% of this project. PPS is requesting
<br />realignment of the budget to fund the remaining 20% of the project, and to fund IT cabling
<br />needed to support this upgrade which is not covered under the e-Rate program.
<br />
<br /> Replacement of food services equipment throughout various schools to ensure
<br />continued food safety within school cafeterias.
<br />
<br /> Updated the original estimate for categorical breakout to pay bonuses based on
<br />the PPS personnel in each category.
<br />
<br />The following tables reflect the quarterly and annual general fund appropriation
<br />changes:
<br />Table 1 - Overall
<br />Additional FY16
<br />Unused Funds and
<br />Current
<br />AppropriationRevised Appropriation
<br />Category
<br />Categorical Change
<br />Instruction$ 107,782,072$ 695,701$ 108,477,773
<br />Admin, Attendance & Health 8,609,428 (183,833) 8,425,595
<br />Pupil Transportation 6,631,331 (91,957) 6,539,374
<br />Operation & Maintenance 16,174,014 (183,992) 15,990,022
<br />Debt & Fund Transfer 4,545,479 68,383 4,613,862
<br />Technology 5,011,809 (19,380) 4,992,429
<br />TOTAL GENERAL FUND$ 148,754,133 $ 284,922 $ 149,039,055
<br />
<br />Table 2- Second Quarter
<br />CurrentRevised
<br />Additional FY16
<br />CategoryAppropriationAppropriation
<br />Unused Funds
<br />Instruction$ 26,616,701$ 695,701$ 27,312,402
<br />Admin, Attendance & Health 2,047,878 (183,833) 1,864,045
<br />Pupil Transportation 1,601,154 (91,957) 1,509,197
<br />Operation & Maintenance 3,762,735 (183,992) 3,578,743
<br />Debt & Fund Transfer 587,675 68,383 656,058
<br />Technology 1,271,733 (19,380) 1,252,353
<br />TOTAL GENERAL FUND$ 35,887,876$ 284,922 $ 36,172,798
<br />
<br />Financial Impact:
<br />
<br /> The appropriation of these funds will increase and realign the Schools General
<br />Fund.
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the ordinance. Vision Principles: Enhanced Quality of Life and
<br />Lifelong Learning Community.
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