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May 13, 2014
<br />• City staff recently completed a review of the City's CIP and determined that
<br />adjustments were needed to reflect the expected actual project costs and true expected
<br />revenue, to close out completed projects, and to recognize revenue that had not been
<br />budgeted in previous years. Additional revenues of $3,385,000 and related project
<br />costs must be appropriated in the Capital Improvement Fund. This amount includes a
<br />transfer from the General Fund of $228,000 in Police Department salary savings, which
<br />is appropriated to the Criminal Justice Information System (CJIS) Advance
<br />Authentication Project. The CJIS provides state, local, and federal law enforcement and
<br />criminal justice agencies with access to critical, personal information such as fingerprint
<br />records, criminal histories, and sex offender registrations. In order to prevent
<br />unauthorized access to this information, the FBI issued a mandate that sets forth the
<br />minimum requirements for securing access to the data. This project will provide the
<br />funding for the Police Department to enact changes to meet this requirement as soon as
<br />possible.
<br />Financial Impact:
<br />• The attached ordinance increases General Fund revenues and expenditures by
<br />$168,348,154 to reflect the bond proceeds transferred to New York Life, re-establishes
<br />the City's Debt Service fund with an appropriation of $51,537,807 to reflect all debt
<br />service costs in one place, appropriates $3,385,943 in the Capital Improvement Fund,
<br />$1,500,000 in the Behavioral Healthcare Fund, $191,142 in the Asset Forfeiture Fund,
<br />$2,500,000 in the OPEB Fund, and $2,500,000 in the Health Insurance Fund. The
<br />ordinance also transfers monies between departments within the General Fund, and
<br />among projects within the Capital Improvement Fund.
<br />Recommended Action:
<br />• Adoption of the ordinance. Vision principal: Efficient, Responsive Government.
<br />Next Steps Following Council Action:
<br />• Finance will complete the necessary budget adjustments.
<br />Motion by Mr. Moody, and seconded by Mr. Edmonds, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />"ORDINANCE TO APPROPRIATE $229,963,046
<br />$229,963,046 IN ADDITIONAL EXPENDITURES
<br />AND CAPITAL IMPROVEMENT BUDGETS, TO
<br />THE FY 2013-14 GENERAL FUND, AND
<br />APPROPRIATED CAPITAL IMPROVEMENTS F
<br />CAPITAL IMPROVEMENT FUND."
<br />IN ADDITIONAL REVENUE AND
<br />IN THE FY2013-14 OPERATING
<br />TRANSFER $35,917,277 WITHIN
<br />TO REALLOCATE EXISTING
<br />UNDS WITHIN THE FY 2013-14
<br />Ayes: Cherry, Edmonds, Meeks, Moody, Randall, Wright
<br />Nays: None
<br />14 - 186 -Adoption of an ordinance realigning categorical funding levels for the
<br />Portsmouth Public Schools' FY 2013 - 2014 Operating Budget. Vision Principles:
<br />Quality of Life and Lifelong Learning Community.
<br />Background:
<br />• As part of the Fiscal Year 2013 - 2014, City Council adopted an ordinance to
<br />appropriate funding by category to the Portsmouth Public School System.
<br />• This ordinance required that if the Portsmouth School Board need to move funds
<br />across categories, then the board must request approval from City Council before doing
<br />so.
<br />Discussion:
<br />• Initially, the Portsmouth School Board indicated by category how much money
<br />was needed during the fiscal year.
<br />• After a review of the expenditures for Fiscal Year 2013 - 2014, the Portsmouth
<br />School Board determined that there was a need to adjust some of the categories
<br />funding level in order to meet project cost for the remainder of the year.
<br />• On March 20, 2014, the Portsmouth School Board passed a resolution
<br />requesting that City Council realign its categorical funding to reflect the following:
<br />
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