Minutes 08/27/2013 - Laserfiche WebLink

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August 27, 2013 Background: • On March 12, 2012, City Council appropriated $200,000 to fund a Disparity Study regarding minority and women-owned business enterprises. However, due to the timing of the procurement and finalization of the contract, the funds were not expended before the end of FY 2012-13 and therefore reverted to fund balance. The contract for the study has been finalized the project is moving forward, and the funding must now be re-appropriated in FY 2013-14. Discussion: • The $200,000 for the study was appropriated in the General Fund for FY 2012-13 but the funds were not expended prior to the end of the fiscal year and cannot be encumbered. Financial Impact: • The total appropriation for the study remains the same. The re-appropriation of funds is needed due to the timing difference between when the funds were originally appropriated and when the study will be completed. The attached ordinance appropriates $200,000 from General Fund Unassigned (undesignated) Fund Balance to the Procurement Division. Recommended Action: • Adoption of the ordinance. Vision Principle: Efficient, Responsive Government. Next Steps Following Council Action: • Finance will complete the necessary budget adjustments. Motion by Mr. Meeks, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE TO APPROPRIATE $200,000 IN THE FY 2013-14 GENERAL FUND FROM THE FY 2013-14 GENERAL FUND UNASSIGNED FUND BALANCE FOR A DISPARITY STUDY REGARDING MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None 13 - 355 -Adoption of a resolution committing $30,952 in funds appropriated in the FY 2013-14 Capital Improvements Fund as matching funds fora $30,952 grant in Revenue Sharing funds from the Virginia Department of Transportation towards rehabilitation of the Paradise Creek Bridge. Vision Principles: Neighborhoods and a Sense of Community and a Robust Economy for Working Men and Women. Background: • A recent inspection of the Paradise Creek Bridge has revealed conditions that require maintenance repairs. • The VDOT Revenue Sharing Program provides an opportunity for localities to provide local funds to match state funds for priority projects. Discussion: • This project includes concrete repairs, repairs to piers and guardrails. • Maintenance projects are eligible for the Revenue Sharing Program if the matching funding source does not come from VDOT. • The City of Portsmouth submitted a Revenue Sharing application for this project to in October 2012. • VDOT approved the City's application as part of FY2013-2014 budget process. • The grant amount equals 26% of the funding requested in the application.