Minutes 11/27/2012 - Laserfiche WebLink

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November 27, 2012 Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright Nays: None 12 - 470 -Adoption of (a) a resolution requesting grant assistance from the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund, and (b) an ordinance to appropriate $5,200.00 in the FY2013 Grants Fund from grant funds received from the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund for the Lake Cahoon Dam. Vision Principle: A Robust Economy for Working Men and Women. Background: • The City through its Department of Public Utilities owns and operates three earthen dams. These dams are located in the City of Suffolk and form Lakes Cohoon, Kilby and Speights Run. These are three of the four lakes that provide drinking water to the City. • Dam Safety regulations have changed that require certain improvements be made to these three earthen dams to help prevent possible erosion or dam failure. • The Virginia Department of Conservation and Recreation (DCR) and the Virginia Resources Authority (VRA) administer the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund. Grants are available through this fund to pay for engineering and design costs of improvements needed to meet current dam safety regulations. • The City has been awarded a grant from this program in the amount of $5,200.00. The Grant Manual requires that a City Council resolution requesting assistance be submitted before any grant monies can be released. Discussion: • The total engineering costs for revised dam break study of the Lake Cahoon dam is estimated to be $10,575.00. This grant will help defray a portion of this expense. Public Utilities will pay for the balance of design and engineering services required to construct the necessary improvements. This is an approved project in the FY2013 Capital Improvements Program (CIP). Financial Impact: • Adoption of this resolution and ordinance will save the Public Utility Fund $5,200.00. The remaining engineering costs to be paid meet the matching funds requirement of the grant program. These matching funds are already appropriated in the FY2013 CIP. No additional funds are required. Recommended Action: • Adoption of proposed resolution. Vision Principle: A Robust Economy for Working Men and Women. • Adoption of proposed ordinance. Vision Principle: A Robust Economy for Working Men and Women. Next Steps following City Council Action: • Resolution will be forwarded to DCR and VRA to meet grant requirements. • Staff will make appropriate entries in the financial system to appropriate these funds. • Reimbursement request will be made to VRA to receive funds once engineering and design is completed. 12-470(A) Motion by Mr. Moody, and seconded by Mr. Whitehurst, to adopt the following resolution, and was adopted by the following vote: "RESOLUTION REQUESTING GRANT ASSISTANCE FROM THE VIRGINIA DAM SAFETY, FLOOD PREVENTION AND PROTECTION ASSISTANCE FUND FOR ENGINEERING COSTS RELATED TO A DAM BREAK STUDY OF THE CITY'S LAKE CAHOON DAM.