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November 27, 2012 <br />"RESOLUTION OF THE COUNCIL OF THE CITY OF PORTSMOUTH, VIRGINIA <br />AUTHORIZING APPLICATION FOR AN ALLOCATION OF FUNDS THROUGH THE <br />VIRGINIA DEPARTMENT OF TRANSPORTATION FISCAL YEAR 2014 REVENUE <br />SHARING PROGRAM FOR THE ELLIOTT AVENUE EXTENSION PROJECT. <br />WHEREAS the City of Portsmouth desires to submit an application for an <br />allocation of funds up to $720,000 through the Virginia Department of Transportation <br />Fiscal Year 2014 Revenue Sharing Program; and <br />WHEREAS, $720,000 of these funds are requested to fund the extension of Elliot <br />Avenue in the City; and <br />NOW THEREFORE BE IT RESOLVED by the Council of the City of Portsmouth, <br />Virginia that it hereby supports the application for an allocation of $720,000 through the <br />Virginia Department of Transportation Revenue Sharing Program. <br />BE IT FURTHER RESOLVED that the City Manager or his designee is <br />authorized to execute project administration agreements for any approved revenue <br />sharing projects." <br />Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright <br />Nays: None <br />12 - 469 -Adoption of (a) a resolution requesting grant assistance from the <br />Virginia Dam Safety, Flood Prevention and Protection Assistance Fund, and (b) an <br />ordinance to appropriate $5,200.00 in the FY2013 Grants Fund from grant funds <br />received from the Virginia Dam Safety, Flood Prevention and Protection <br />Assistance Fund for the Speights Run Dam. Vision Principle: A Robust Economy <br />for Working Men and Women. <br />Background: <br />• The City through its Department of Public Utilities owns and operates three <br />earthen dams. These dams are located in the City of Suffolk and form Lakes Cohoon, <br />Kilby and Speights Run. These are three of the four lakes that provide drinking water to <br />the City. <br />• Dam Safety regulations have changed that require certain improvements be <br />made to these three earthen dams to help prevent possible erosion or dam failure. <br />• The Virginia Department of Conservation and Recreation (DCR) and the Virginia <br />Resources Authority (VRA) administer the Virginia Dam Safety, Flood Prevention and <br />Protection Assistance Fund. Grants are available through this fund to pay for <br />engineering and design costs of improvements needed to meet current dam safety <br />regulations. <br />• The City has been awarded a grant from this program in the amount of <br />$5,200.00. The Grant Manual requires that a City Council resolution requesting <br />assistance be submitted before any grant monies can be released. <br />Discussion: <br />• The total engineering costs for revised dam break study of the Speights Run dam <br />is estimated to be $10,575.00. This grant will help defray a portion of this expense. <br />Public Utilities will pay for the balance of design and engineering services required to <br />construct the necessary improvements. This is an approved project in the FY2013 <br />Capital Improvements Program (CIP). <br />Financial Impact: <br />• Adoption of this resolution and ordinance will save the Public Utility Fund <br />$5,200.00. The remaining engineering costs to be paid meet the matching funds <br />requirement of the grant program. These matching funds are already appropriated in <br />the FY2013 CIP. No additional funds are required. <br />Recommended Action: <br />• Adoption of proposed resolution. Vision Principle: A Robust Economy for <br />Working Men and Women. <br />