Minutes 06/26/2012 - Laserfiche WebLink

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June 26, 2012 Next Steps Following Council Action: • The full implementation of the USDA Summer Food Program throughout the summer of 2012. Motion by Mr. Moody, and seconded by Ms. Randall, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE ACCEPTING A GRANT IN THE AMOUNT OF $550,200.06 FROM THE VIRGINIA DEPARTMENT OF HEALTH AND APPROPRIATING SAID FUNDS IN THE FY 2012-13 GRANTS FUND FOR THE 2012 U.S.D.A. SUMMER FOOD PROGRAM." Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright Nays: None 12 - 260 -Adoption of an ordinance to transfer $45,000 from the FY 2011-12 General Fund Operating Budget to the FY 2011-12 Capital Improvement Fund for the Pokey Smokey II track renovations. Vision Principle: Neighborhoods and a Sense of Community. Background: • In May 2011, the Department of Parks, Recreation and Leisure Services (DPRLS) resumed operation of Pokey Smokey II, anew miniature train that was purchased by the Southeast Virginia Community Foundation. • Pokey Smokey II operates on the original railroad track of its predecessor, Pokey Smokey, which was relocated to its current site in City Park in 1984. The steel rail is full size (90 Ib.) on 24" gauge set on used, half-length railroad ties. • On several occasions since July 2011, the wheels of the coach car have come off the track. When this occurred, DPRLS shut down the operation and hired a contractor to re-gauge, replace ties, ballast and plates in specific sections of the track. • DPRLS has sought engineering advice from the train manufacturer about the condition of the track. The engineer recommends replacing the rail with 20-Ib. rail and replacing the ties with 6'x6" pressure-treated timbers. The 20-Ib. rail provides more surface contact for the wheels and the replacement ties will be new and easier to procure for replacement than standard railroad ties. Discussion: • The budget estimate fora complete track renovation as recommended is $125, 000. • There is $45,000 in unspent funds in the FY12 Parks -Contract line item that could be transferred to CIP category to be available for this project after procurement. If approved, this $45,000 would be added to the $80,000 already reserved in the CIP for park capital items. • The proposed source of additional funding is budgeted in the General Fund and will revert to Fund Balance if not expensed prior to June 30, 2012. • The transfer of the money to the CIP fund allows for the availability of the monies at such time the rail replacement occurs. Financial Impact: • $45,000 in unspent General Fund monies will be transferred to the CIP. Recommended Action: • Adoption of the ordinance. Vision Principle: Neighborhoods and a Sense of Community. Next Steps Following Council Action: • The Finance Department will initiate and complete the transfer of the $45,000. Motion by Mr. Whitehurst, and seconded by Ms. Randall, to adopt the following ordinance, and was adopted by the following vote: