Minutes 02/28/2012 - Laserfiche WebLink

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February 28, 2012 • While the City Attorney has made an educated estimate of the cost of such outside legal fees for purposes of establishing his office's FY 2011-12 annual budget, a larger than anticipated number of potentially costly lawsuits have been filed against the City and/or certain police employees since adoption of the budget. • The City Attorney estimates that the sum of $410,000 will be necessary to pay accrued and anticipated outside legal fees related to claims defense for the remainder of FY 2011-12. • The Chief Financial Officer has identified sufficient unrestricted funds to pay these fees in the FY 2011-12 Risk Management and Insurance Fund. • Since these funds have not previously been appropriated, their transfer to and appropriation in the FY 2011-12 General Fund Operating Budget is required. Financial Impact: • The FY 2011-12 Risk Management and Insurance Fund will be reduced by $410,000 because of this necessary expenditure. Recommended Action: • Adoption of an appropriating the sum of $410,000 in the FY 2011-12 General Fund Operating Budget from the FY 2011-12 Risk Management and Insurance Fund Unrestricted Funds balance. Vision Principle: Efficient, Responsive Government. Next Steps Following Council Action: • Transfer of the funds and payment of accrued and future legal defense bills as they become due. Motion by Mr. Whitehurst, and seconded by Mr. Edmonds, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE APPROPRIATING THE SUM OF $410,000 IN THE FY 2011-12 GENERAL FUND OPERATING BUDGET FROM THE FY 2011-12 RISK MANAGEMENT AND INSURANCE FUND UNRESTRICTED FUNDS BALANCE FOR LEGAL DEFENSE FEES." Ayes: Cherry, Edmonds, Heretick, Moody, Whitehurst, Wright Nays: None 12 - 83 -Adoption of a resolution authorizing the City Manager to request the Virginia Department of Environmental Quality to 1) designate the Hampton Roads Planning District Commission as the Regional Solid Waste Planning Agency for the region, and 2) designate the area within the original boundaries of the Southeastern Virginia Planning District Commission as the Regional Solid Waste Planning Region. Vision Principle: Neighborhoods and a Sense of Community. Background: • In 1990 the jurisdictions in Southeastern Virginia designated the Hampton Roads Planning District Commission (HRPDC) as the Regional Solid waste planning agency and the Southeastern Public Service Authority (SPSA) of Virginia as the Regional Solid Waste management Agency. With the 2005 update of the Regional Waste Management Plan SPSA was also designated the solid waste planning agency. Discussion: • Over the past two years SPSA has undergone a significant restructuring. At their March 2010 meetings the HRPDC and SPSA determined that the HRPDC should more appropriately serve as the Regional Solid Waste Planning Agency. • The Virginia Solid Waste Planning Regulations require that the localities electing to satisfy the Regulations through a regional planning process, designate a regional solid waste planning agency. In this case, the localities must request that the Virginia Department of Environmental Quality change its agency designation. Financial Impact: • This action will result in no financial impact.