Minutes 03/10/2009 - Laserfiche WebLink

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March 10. 2009 Motion by Ms. Psimas, and seconded by Mr. Heretick, to concur with the recommendation of the Planning Commission that HP-09-02 be approved on first reading, and was adopted by the following vote: Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None (c) CA-09-01 CITY WIDE - The City of Portsmouth seeks to amend Chapter 40 of the City Code (Zoning Ordinance) pertaining to Banners. Vision Principle: A Robust and Prospering Economy. 1. Larry Preddy, 361 Court Street, voiced his frustrations with regards to using banners to advertise at his car dealership. 2. Joe Wright, 1451 Welcome Road, wanted to know the procedures for signs that are used to announce upcoming civic league meeting. 3. Clyde Toler, 1029 Blair Street, asked that the issue of banners be left alone allowing businesses that want to hang banners the opportunity to do so. Motion by Mr. Moody, and seconded by Ms. Psi mas, to defer consideration of Item CA-09-01 to the May 26, 2009 City Council meeting, and was adopted by the following vote: Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None - City Manager's Report - 09 - 138 - Adoption of an ordinance accepting a grant in the amount of $187,650 from the Library of Virginia and appropriating said amount in the FY 2008-2009 Grants Fund for the reformatting of a portion of the Circuit Court's deed books to digital images. Vision Principle: Pride of Past, Promise of Future. Background: . The Clerk of Circuit Court has requested and received a grant from the Library of Virginia for the purpose of reformatting paper to digital images. These funds are to be utilized for reformatting duel polarity Photostat deed books to totally positive digital images. This will increase the number of land records available via secure remote access. Also, 16mm microfilm will be created from these images and provided for off- site archiving at the Library of Virginia. . The total available funds from the Library of Virginia are $187,650. . The Clerk of Circuit Court has requested $187,650 to be disbursed to the City of Portsmouth for purchasing services relating to this project. Discussion: . This grant will provide funding to digitally image negative Photostat deed books. This includes the following ranges 1960-1969, Books 337-545; 209 volumes and 1933- 1959, and Books 11 OA-336; 208 volumes. It will also provide funding to increase the range of years for land records available via the Records Management System and Secure Remote Access. Financial Impact: . No City cash match is required. Staff Recommends: . Adoption of an ordinance to appropriate $187,650 in grant funds from the Library of Virginia for use by the Clerk of Circuit Court for reformatting paper to digital images. No City cash match is required. Vision Principle: Pride of Past, Promise of Future.