|
March 17, 1914.
<br />
<br /> For Almshouse Department--
<br /> lll2 monthly, together with any unexpended preceding balances,
<br />~t the Council may, in its discretion, allow the whole appropriation for any of the items named
<br />on application of the Almshouse Committee therefor.
<br />
<br /> For Oemetery Department-- ·
<br />
<br /> l/lB monthly, together wi~h a~y unexpended preceding balances,
<br />bat the Council may, in its discretion, allow the whole appropriation for any of the items named
<br />on application of the Cemetery Committee therefor. ·
<br />
<br /> For Light Department--
<br /> I/lB mont~hly, together with any unexpended preceding balances, but
<br />the Council may, in its discretion, allow the whole appropriation for any of the~ items named on
<br />application of the Light Committee therefor.
<br />
<br />For Water Department--
<br /> "Hydrants," S/lB or $1,~SB.50 every three months; and "~undries,"~
<br />monthly, together with any unsxpended preceding balances~
<br />
<br /> For Sewerage Department--
<br /> 1/iB moht.hly, together with any unexpended preceding balances,
<br />but the Council may, in its discretion, allow the whole appropriation for ~uy of the items named
<br />on application of the Sewerage Committee therefor.
<br />
<br /> For Police Department--
<br /> l/lB monthly, together with any unexpended preceding balances, butt
<br />the Council may, in its discretion, allow the whole appropriation for any of the items named on
<br />application of the Police Committee therefor.
<br />
<br /> For Health Department--
<br /> 1/IR monthly, together with any unexpended preceding balances, butt
<br />the Council may, in its discretion, allow the whole appropriation fo~ any of the ftems named on
<br />application of the Police Committee therefor.
<br />
<br />For Court Expenses--
<br /> l/lB monthly, together with any unexpended preceding balances,
<br />For Office~s'Not A~t&ched to A Department--
<br /> 'l/lB monthly.
<br />
<br />For Sixth Ward--
<br /> "Balance," 1/1~ monthly,
<br />
<br /> On motion, the
<br />by the Eollowing vote:
<br />
<br />For Seventh Ward--
<br /> "Balance," l/lB monthly,
<br /> .Budget,. as amended by the Joint Session March 16~h, was ~opted,
<br /> Ayes--Williams, Fiournoy, Langhorne, Barlow, Privett Markham,
<br /> Davis, Murry, Pile, 9.
<br />
<br />together with any unexpended preceding balances.
<br />
<br /> together with any unexpended preceding balances.
<br /> and
<br />
<br /> Report of the joint Finance and Auditing committees as to manner
<br />t~e City should be handled.
<br />
<br />in which bills against
<br />
<br /> Hon. Common C~ncil--Board of Aldermen.
<br /> Gentlemen:-- Your joint Finance an~ Auditing Com-
<br />
<br /> mittees respectfully reports herein concerning the following matter referred to them December
<br />
<br /> 16, 1913:
<br /> Referred by Board of Aldermen December 16th.
<br />
<br /> To consider a revision of the manner in which bills against the City are handled.
<br /> Having considered this matter as well as time and opportunity afforded, it is desired
<br /> to recommend that:
<br /> All supplies furnished the City of Portsmouth and all repair work shall be
<br />by bid~ from two or more dealers or firms, and awards for same shall be made to the lowest re-
<br />sponsible bidder.
<br /> Requisition shall be made for supplies and repairs with the pr~es of each article written
<br />in ink, and the said requisitions shall be sm°ned by the Chairman and Vice-Chairman cf the Com-
<br />mittee having supervision of the Department for~which the same are intended.
<br /> Bills for supplies amd repairs shall be made on sheets attached permanently to the requi-
<br />sitions like the form presented, said sheets to be supplied by the City, and~ to be forwarded
<br />to the head of the Dep~tment needing such supplies, who shall examine and approve the same as
<br />to quality and quantity and forward them to the City Clerk, who, in turn, shall forward them
<br />to the City Auditor; audit shall be t~he duty of the Auditor to check the same carefully and,
<br />if. found correct,~~· ~ ~_~--N'~~, to stamn~ on the bills, "Examined and Found Correct,"
<br />enter them for payment, and fzle to themselves bills for each Department.
<br /> All contracts by the year, or for a longer period, with prices fixed, made by the City
<br />Council, may be billed by dealers or firms and forwarded to the City Clerk, to be turned over
<br />by him to the City A~ditor, who shall treat said bills for said contracts in the manner pre-
<br />scribed for other bills.
<br /> COmmittees, if they deem expedient sc to do, may receive bids for estimated~e~ds of their
<br />Departments, more or less, for the year, said_supplies to be delivered on requisition and in
<br />such quantities and a~ such times as may suit the convenience of the Committees.
<br /> All advertising for supplies~ or for work ~o be done by the Ci~y~ shall be made by the Cit~
<br />Clerk, when so instructed by the ~ommittees, and it shall be a du~2,?of the Clerk to receive said
<br />estimates, submit the same to the Committee and fill in the neeessar~ requisitions for signa-
<br />tures of the ~hairm~ ~ ~r~ ~ ..... ~
<br />
<br />
<br />
|