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May 26th, 1931.
<br />
<br />to the City Manager,'
<br />
<br />The following letter
<br />
<br />The Hon. City Council,
<br />Portsmouth, Ua.
<br />
<br />from the Clerk of the Co'~vt of Hustings, was read:
<br />
<br /> "Portsmouth, Va;~
<br /> May 21st, !931;~
<br />
<br /> Gentlemen:
<br />
<br /> ~. i ~es~otful!yrec~st your authority to rearrs~uge the telephone lines
<br /> now serving ~ne C±er~,s office - the Court room - and Judge Bain~s office, so that the
<br />maximum service can be obtained from the two lines serving these three places; To do this
<br />will require the installmtion of one additional extension phons and switch boxes on t~e
<br />v~rious phones at a to~al cost of $~;:00 per month which may-be charged to the a re r~a-
<br />t~on made by you for tae Clerk's office; - UP P
<br /> At present one line only runs tDzo the Clerk's Office, With an extension
<br />for Judge Bain's office - and the other line runs info-the 0curt room. The effect of this
<br />is that if the phone is being used in the Clerk's office Judge Bain can not' use his'phone,
<br />and vice versa. ~The Cou~t room phone is at present of no use to the Clerk, s office. By
<br />r~arr&ngin~ the phones and install%rig the switches both lines will run th~o the Clerk~s'of-
<br />fzoe2~ wita extensions for Jmdge B~in!s office and the Oou~t Room, ~udthe Olerk's office,
<br />Judge Bain and the Cou~t Room will have the use of two lines at ail times;~ This is very
<br />essential as it is necessary to so place one phone in the Clerk's office that it is a~i!-
<br />~b%e for the use of the public, but important t~t this use and the use of the phone by
<br /> uage Bain, should no~ interfere ~uduly with the use of the other phones for the business
<br />of the office as fre~uently does -happen at present~~
<br /> The above plan has been discussed with Judge Bain and .has hisa~prova!;,~
<br />
<br />Very truly,
<br />
<br />Of ~r..
<br />
<br /> Wm. Eodges Baker,
<br /> Clerk of the Cour~ of Hustings.,
<br /> On motion of Er. Stewart, same was referred to the 0ity Manager.
<br />The following was received from the Clerk of the Court of Hustings, and on motion
<br />Stewart was referred to the City Manager:
<br />
<br />"Portsmouth, Va;'.
<br /> May 23rd, 19~1;~
<br />
<br />To the Honorable City Council,
<br /> Portsmouth, Virginia,'
<br />
<br />Gentlemen:
<br />
<br /> As directed thereby I enclose a certified copy of an order entered by Judge
<br />Bain in the Court of Hustings for the City of Portsmouth on the 21st day of March, 1931,
<br />-concerning the reconditioning of certain books and records in this office~
<br /> Nuoh of the repair work specified has been urgently needed for a number of
<br />years, and many of the books in ~estion are literally falling apart; These records are not
<br />only valuable.historically, but are of. paramount imoortance to t he citizens and prooer~y
<br />owaers of this oity~ - ~
<br />
<br /> From estimates which I have had made, the work will cost in the neighborhood
<br />of $1500~00, bu~ appreciating present conditions it is my intention to repair only those
<br />books and records which are most in need of repairs during the current year;'
<br />
<br />Yours truly,
<br />
<br /> Wm. Hedges Baker.,
<br />
<br />"VIRGINIAS
<br /> At the Court of Hustings for the City of Portsmouth, held on the 21st day of March,
<br />1931.
<br /> Upon the motion of Mr. Wm. Hedges Baker~ Clerk of the Court of~Hustings for the Oity
<br />of Portsmouth, and upon his statement that there are sundry books in his office Containing
<br />Court a~d office records which are in need of being bound, rebound, repaired, and provided
<br />with canvas covers, and in some instances wholly or pa~rtially transcribed, the said books of
<br />record in need of renovation in one way or another as aforesaid being as follows, to-wit:
<br />
<br /> Nap Book No, I
<br /> General Index to Deeds - No. 1 to 15 inclusive
<br /> Deed Becks - Nos. 1 to 96-B inclusive
<br /> Record of Releases - Nos.1, 2~ 6 and y
<br /> Ordsr Books - os. 1
<br /> inolusivs.
<br /> Chancery Order Books - Nos. I to 12
<br /> Bond Books - Nos. I to ~ inclusive
<br /> Record of BoRds- Nos. I to 8 inclusive
<br /> Guazdiaus' Accounts - Nos. l, 2 and 3
<br /> General Index to Guardians~ Accounts
<br /> Record of Commissioner Bonds - No.'l
<br />
<br />
<br />
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