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Docusign'Envelopb ID: 21C8916C-0962-408A•8F21-296OD56OB7D7 _—�NDMENT 3 AMENDED AND RESTATED FY2026 AND FY2027 COMMUNITY SERVICES PERFORMANCE CONTRACT MASTER AGREEMENT AND SUPPLEMENTAL DOCUMENTS Portsmouth Department of Behavioral Healthcare Services Contract No. P1636.778.3 E. Availability of Funds The Department and the CSB shall be bound by the provisions of this contract only to the extent of the funds available or that may hereafter become available for the purposes of the contract. F. Local Match Pursuant to § 37.2-509 of the Code allocations from the Department to any community services board for operating expenses, including salaries and other costs, or the construction of facilities shall not exceed 90 percent of the total amount of state and local matching funds provided for these expenses or such construction, unless a waiver is granted by the Department and pursuant to State Board Policy 4010 and the Departments established Minimum Ten Percent Local Matching Fund Waiver Request Process. G. Local Contact for Disbursement of Funds I . If the CSB is an operating CSB and has been authorized by the governing body of each city or county that established it to receive state and federal funds directly from the Department and act as its own fiscal agent pursuant to Subsection A.18 of § 37.2-504 of the Code, must send notification to the Department and include: a. Name of the Fiscal Agent's City Manager or County Administrator or Executive b. Name of the Fiscal Agent's County or City Treasurer or Director of Finance c. Name, title, and address of the Fiscal Agent official or the name and address of the CSB if it acts as its own fiscal agent to whom checks should be electronically transmitted 2. The notification must be sent to: Fiscal and Grants Management Office Virginia Department of Behavioral Health and Developmental Services Eric.Billings@dbhds.virginia.gov dbads.virginia.gov H. Unanticipated Changes in the Use of Funds Due to a Disaster The Department reserves the right to re -purpose the currently allocated funds to a CSB. This action will not be done without clear deliberations between the Parties. The decision can rest on the requirements outlined in an Executive Order issued by the Governor, changes to the ability of the Department or the CSB to provide contracted services to the preservation of health and safety of individuals receiving services or the health and safety of staff providing services, or to decisions made by local government forbidding the provision of services, the funding allocations, the specific services intended to be funded, and the types and numbers of individuals projected to be served. 10. Billing and Payment Terms and Conditions A. Federal Funds Invoicing The CSB shall invoice the Department on a monthly basis no later than the 20th of the following month for which reimbursement is being requested. The CSB will utilize the Departments grants management system to invoice the Department for federal funds reimbursement. The CSB may be asked to include supporting documentation when the Department determines it is necessary to meet federal grant requirements. The CSB understands and agrees to all of the following: 1. CSB shall only be reimbursed for actual, reasonable, and necessary costs based on its award amounts. 2. An invoice under this agreement shall include only reimbursement requests for actual, reasonable, and necessary expenditures. 3. Expenditures required in the delivery of services shall be subject to any other provision of this agreement relating to allowable reimbursements. Page 8 of 27