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significance, interest or value for the purpose of compiling appropriate descriptions, facts, lists and an inventory map. (e) Administer the provisions of this article in accordance with the Committee's duties set forth therein and establish and periodically review appropriate standards and guidelines for such districts and properties subject to review and adoption by the city council. (f) Request the opinion, advice, or other aid from any officer, employee, board, bureau or committee of the city within the scope of that person's competence. Sec. 40-56.12. Downtown Design Committee; rules of procedure. The Downtown Design Committee shall adopt bylaws, rules, and standards for the transaction of its business, and such bylaws, rules, and standards shall not conflict with the provisions of this Code. The Committee shall provide for the time and place of regular meetings and a method for the calling of special meetings. It shall select a chairperson and such other officers, as it deems appropriate from among its members. A quorum shall consist of a majority of the members appointed to the Committee. Sec. 40-56.13. Downtown Design Committee; standards and guidelines. (a) The Committee shall submit to the city council proposed standards and guidelines for each district that shall govern the Committee's decisions. After the city council review and approval of the initial standards and guidelines, the Committee, the planning director, or city council may propose subsequent modifications. (b) The Committee shall create, adopt and maintain a procedures manual containing standards and guidelines approved by the city council. The manual shall contain, among other things: (i) Application instructions describing the required procedures, exhibits, visual displays and other data required relative to applications for certificates of appropriateness submitted to the Committee or its designee; and (ii) Committee process standards for certificate of appropriateness review and conduct of meetings. Sec. 40-56.14. Downtown Design Committee; meeting records. A public record shall be kept of the resolutions, proceedings, and actions of the Downtown Design Committee. Designated staff of the city planning department shall serve as administrative staff to the Committee and maintain for public review all resolutions, proceedings, and actions of the Committee. Sec. 40-56.15. Downtown Design Committee; annual report. The Downtown Design Committee shall make a report by June 30th of each year to the planning commission and to the city council with recommendations concerning the operation of the Committee and the status of historic preservation in the downtown districts.