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July 10, 2001
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<br />The measure of reimbursement shall be determined in accordance with 44 CFR
<br />206.228 or other regulations in effect at the time of the disaster. In the alternative, the
<br />Parties may agree that the Requesting Party will replace, with like kind and quality as
<br />determined by the Assisting Party, the materials and supplies used or damaged. If such
<br />an agreement is made, it shall be reduced to writing and transmitted to the Department.
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<br />D. RECORD KEEPING: The Assisting Party shall maintain records and submit
<br />invoices for reimbursement by the Requesting Party in accordance with existing policies
<br />and practices. Requesting Party and Department finance personnel shall provide
<br />information, directions, and assistance for record keeping to Assisting Party personnel.
<br />Later, Department personnel will provide assistance to the Requesting Party in seeking
<br />federal/state reimbursement.
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<br />E. PAYMENT: Unless otherwise mutually agreed, the Assisting Party shall bill the
<br />Requesting Party for all reimbursable expenses with an itemized statement as soon as
<br />practicable after the expenses are incurred, but not later than sixty (60) days following
<br />the period of assistance, unless the deadline for identifying damage is extended in
<br />accordance with applicable federal or State regulations. The Requesting Party shall
<br />pay the bill, or advise of any disputed items, not later than sixty (60) days following
<br />receipt of the statement, unless otherwise agreed upon.
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<br />F. WAIVER OF REIMBURSEMENT: A member political subdivision may assume or
<br />donate, in whole or in part, the costs associated with any loss, damage, expense or use
<br />of personnel, equipment and resources provided.
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<br />SECTION 4. INSURANCE
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<br />A. WORKERS' COMPENSATION COVERAGE: Each member political subdivision
<br />shall be responsible for its own actions and those of its employees and is responsible
<br />for complying with the Virginia Workers' Compensation Act.
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<br />B. AUTOMOBILE LIABILITY COVERAGE: Each member political subdivision shall
<br />be responsible for its own actions and is responsible for complying with the Virginia
<br />motor vehicle financial responsibility laws. Member political subdivisions agree to
<br />obtain automobile liability coverage with a limit of at least $1,000,000 combined single
<br />limit and coverage for owned, non-owned, and hired vehicles. It is understood that the
<br />local government may include in the emergency response volunteer companies that
<br />have motor vehicles titled in the name of the volunteer company. It is the responsibility
<br />of each member political subdivision to determine if the volunteer company has
<br />automobile liability coverage as outlined in this section.
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<br />C. GENERAL LIABILITY, PUBLIC OFFICIALS LIABILITY, AND LAW
<br />ENFORCEMENT LIABILITY: To the extent permitted by law and without without waiving
<br />sovereign immunity, each member political subdivision shall be responsible for any and
<br />all claims, demands, suits, actions, damages, and causes for action related to or arising
<br />out of or in any way connected with its own actions, and the actions of its personnel in
<br />providing mutual aid assistance rendered or performed pursuant to the terms and
<br />conditions of this resolution. Each member political subdivision agrees to obtain gen-
<br />eral liability, public official's liability, and law enforcement liability, if applicable, with
<br />minimum single limits of no less than one million dollars.
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<br />SECTION 5. ROLE OF THE DEPARTMENT OF EMERGENCY MANAGEMENT
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<br /> The Department shall, during normal operations, provide staff support to political
<br />subdivisions officers and authorized agencies, serve as the central depository for
<br />agreements, resolutions, ordinances and executive orders, maintain a current listing of
<br />member political subdivisions, and provide a copy of this listing to each on an annual
<br />basis. The State EOC shall, during emergency operations, (1) request mutual aid on
<br />behalf of a member political subdivision, under the circumstances identified in this
<br />Agreement, (2) keep a record of all Requests for Assistance and Acknowledgments, (3)
<br />report on the status of ongoing emergency or disaster-related mutual aid as appropriate,
<br />and assist participants in meeting all procedural and other requirements including those
<br />pertaining to federal and state cost reimbursement.
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