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329
<br />
<br />January 8, ~985
<br />
<br /> Motion of Mrs. IYebb and seconded by ~,lr. Gray, that CA 84-11 be referred to the Planning
<br />Commission, as recommended, and was adopted by unanimous vote.
<br />
<br />REPORTS FRO~ THE CITY ~.4ANANGER
<br />
<br /> 85-3 - Letter from the City Manager reccmmending adontion
<br />$23,044 from the Capital Improvements Fund for the removal and
<br />the Civic Center.
<br />
<br />of an ordinance to appropriate
<br />replacement of eight doors at
<br />
<br /> "The 1984 Capital Improvement Budget authorized $20,000 for a phased replacement of
<br />exterior doors zn the Civic Center Complex. The existing doors are too heav~ causing continu-
<br />ous mazntenance problems. The problem is particularly severe during storms accompanied with
<br />high winds (northeasters). The pronosed door replacements would reduce drafts, therefore,
<br />resulting in heating and air conditioning savings.
<br />
<br /> This phase of the program would replace eight (8) of the sixteen doors recommended for
<br />replacement. The project was bid requesting prices for replacement of all sixteen (16) doors
<br />in an effort to solicit better prices. Bids were received on October 8, 1984 and are tabulate¢
<br />as follows:
<br />
<br />CONTRACTOR AMOUNT OF BID % OF BID
<br />
<br />City Estimate
<br />Binswanger Glass
<br />Walker & Laberge
<br />Carolina Door (North Carolina)
<br />Carolina Door (Virginia Beach)
<br />Door-O-Matic
<br />
<br />~40,000 100%
<br />46,087 115%
<br />53,360 133%
<br />56,222 140%
<br />56,100 140%
<br />52,278 130%
<br />
<br /> The Director of General Services has investigated Binswanger Glass with regard to both
<br />qualifications to perform the work and lnancmal status and he recommended award of t-he
<br />COaTtra,c~c~zo c~th~ apparent low bidder. Binswanger proposed a ~er unit price of ~2,880.44 and
<br />has agreed to honor this price for the replacement of eight doors versus the sixteen bid.
<br />Therefore, the .F~r/al anticipated project cost is $23,044.
<br />
<br />PER UNIT OF DOORS TOTAL PROJECT
<br />
<br />$2,880.44 x 8 S23,044
<br />
<br /> I recommend appropriation of the necessary fundJ and award of the contract ~o the
<br />apparent low bidder. The time for completion of this project is ninety days.
<br />
<br />On
<br />
<br /> On motion of Mrs. I{ebb and seconded by ~lr. Gray, the following ordinance was approved
<br />first reading; c~ntract'to be awarded to Binswanger Glass. as recomnended, and w~ adopted by unanimous vet
<br /> _
<br /> "AN ORDINANCE TO APPROPRIATE $23,044 FRO~I THE cApITAL IMPROVEMENT FUND FOR THE
<br /> REMOVAL AND REPLACEMENT OF 8 GLASS DOORS AT THF CIVIC C~TqTFR."
<br />
<br /> 85-4 Letter from the City Manager recommending adoption of an ordinance to aCprcpriate
<br />$50,000 from the Capital Improvements Fund for Recreation and Beautification Incent}ve Fund
<br />projects.
<br />
<br /> "For the past seven years Council has provided 50-50 matching funds for Recreation and
<br />Beautification Incentive Fund projects. This fund has allowed garden clubs, PTA's, recreation
<br />organizations, athletic associations, and other civic and charitable groups to assist the City
<br />by providing matching funds to promote leisure service and beautification activities City-wide
<br />
<br /> All projects are reviewed by the Director of Parks and Recreation and then submitted to
<br />~'e 'P~-ks ~and~P~e~reation Commission for final approval. For the most recen~ year, 38 separate
<br />projects were funded totaling a public'private expenditure of S50,000 (see attached breakdown
<br />of projects by organization). City Council authorized $25,000 in the 1985 CIP for funding of
<br />this program.
<br />
<br /> I, therefore, recommend appropriation of S50,000 (S25,000 City contribution to be matched
<br />by civic and charitable groups)."
<br />
<br /> Raleigh G. Harsley, 2124 Peach Street, President o~ Lee l{ard Civic League, expressed
<br />appreciation for the many things and help he had received in 1984 to make his area a better
<br />place.
<br />
<br />The Mayor and Members of City Council thanked Mr. Harsley for his kind remarks.
<br />
<br /> On motion of Mrs. ~ebb and seconded by Beamer, the following ordinance was approved on
<br />first reading, and was adopted by unanxmous vote:
<br />
<br />"AN ORDINANCE TO APPROPRIATE $50,000 FROH TIIE CAPITAL IMPROVE~ENT FUND FOR THE
<br />OPERATION OF THE PARKS AND RECREATION DEPART~{ENT INCENTIVF FUND."
<br />
<br /> 85-5 Letter from the City ~{anager recommending adoption of a resolution to authorize
<br />the issuance of $3,000,000 in Industrial Development Revenue Bonds for Seaboard Coastline
<br />Associates for the acquisition, rehabilitation, construction, and equipping of the former
<br />Seaboard Coastline Building for rental apartments in the City of Portsmouth."
<br />
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