Minutes 10/28/2025 - Laserfiche WebLink

Home Browse Search

October 28, 2025 WHEREAS, on September 23, 2025 the City issued a preliminary acceptance of the proposal for the purposes of publication and conceptual-phase consideration; and WHEREAS, in accordance with the City’s PPEA Guidelines, the City subsequently issued public notice of the receipt of the unsolicited proposal and an invitation to submit competing proposals; and WHEREAS, once all proposals have been received, the PPEA Guidelines require that the City perform an analysis regarding the specifics, advantages and disadvantages, and long and short-term costs of the proposals; and WHEREAS, the analysis may be performed solely by qualified third-party professionals not employed by the City or, if approved by City Council, by employees of the City; and WHEREAS, given that the subject matter of the unsolicited proposal and any additional proposals received will be the type of facilities which City staff currently operates and with which staff is intimately familiar, it is proposed that the analysis should be performed by employees of the City with the assistance of qualified third-party professionals; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that, in accordance with the City’s PPEA Guidelines and § 56-575.3:1(C)(1) of the Virginia Code, it hereby determines that employees of the City should perform the required analysis, with such assistance from qualified third-party professionals not employed by the City as determined appropriate by the City Manager.” 25 - 317 - Adoption of a resolution approving and authorizing the City Manager to execute and deliver a First Amendment to Agreement for Use and Support of a Solid Waste Disposal System with the Southeastern Public Service Authority. Background:  The Southeastern Public Service Authority (“SPSA”) is a political subdivision created by statute to address regional solid waste disposal and consisting of member localities Portsmouth, Chesapeake, Franklin, Norfolk, Suffolk, Virginia Beach, Isle of Wight and Southampton.  By Resolution R-17-07 adopted on January 24, 2017, City Council authorized the City Manager to execute an Agreement for Use and Support of a Solid Waste Disposal System with SPSA (the “Existing Agreement”).  The Existing Agreement has a conditional expiration date of June 30, 2027.  The proposed amendment to the Existing Agreement would (1) make a minor modification to the definition of “Recyclable Waste” to accord with existing practice and (2) conditionally extend the term of the Agreement through June 30, 2052. Discussion:  The regional landfill only has the solid waste disposal capacity to last approximately thirty-five years; therefore, it is necessary to find alternate means to dispose of waste.  SPSA has recently undertaken a procurement process and selected a contractor to enter into a contract for the acceptance and processing, recycling, recovery, reuse and/or disposal of 100% of the waste delivered by or on behalf of SPSA to the contractor’s permitted facilities.  The contractor will invest approximately $200 million to provide a mixed waste sorting facility that would guarantee a landfill diversion rate of 50%.  However, the contractor cannot be expected to make this investment without commitments from SPSA’s member localities to remain part of SPSA for at least twenty years following completion of the facility.  Therefore, SPSA has requested that the member localities authorize the execution of the First Amendment to the Existing Agreement.