Minutes 11/13/2018 - Laserfiche WebLink

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November 13, 2018 WHEREAS, rapid deterioration of aged sewer system pipes at the intersection of High Street and Shenandoah Street affected the flow of wastewater in the area, necessitating the use of temporary pumps and bypass pipelines that caused excessive noise and exhaust fumes and the re-routing of traffic patterns; and WHEREAS, the deterioration of the pipes created the risk of sanitary sewer overflows and leakages, which would have threatened the welfare of citizens and placed the City in jeopardy of violating the Special Order by Consent between the local governments of Hampton Roads and the Virginia Department of Environmental Quality; and WHEREAS, to resolve these issues as quickly as possible an Invitation to Bid for the repair and replacement of the sewer pipes was issued on an expedited basis with bid specifications based on the best estimates of the City and its contracted engineering firm (WSP) regarding the condition and location of the utility lines in the area and the scope of the needed repairs; and WHEREAS, the low bid was submitted by Gaston Brothers Utilities, LLC in the amount of $685,110.70; and WHEREAS, four additional bids were submitted for the project in amounts ranging from $844,232 to $1,748,590; and WHEREAS, the contract was duly awarded to Gaston Brothers Utilities, LLC; and WHEREAS, after award of the contract it was discovered that certain existing underground utility lines were either not shown or shown incorrectly on the existing records; and WHEREAS, it is therefore necessary to modify various aspects of the contractual scope of work, including adding the replacement of an aged 8-inch water line and associated water facilities; and WHEREAS, the work is being performed in the area adjacent to the Churchland Bridge and has therefore required more extensive and complex traffic controls than originally anticipated; and WHEREAS, the resulting changes to the project scope will increase the project cost by an additional $244,476.57, or 36% of the original contract price; and WHEREAS, Section 12-183 of the City Code requires Council approval to exceed an original contract amount by more than 25% or $50,000, whichever is greater; and WHEREAS, it is projected that the final project cost will be $929,587.27; and WHEREAS, funding for the revised project cost is available in the Public Utilities Capital Fund budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that, pursuant to Section 12-183 of the City Code, the City Manager is authorized to expend the additional funds necessary to complete the High Street Sewer Replacement Project.” Ayes: Clark, Lucas-Burke, Moody, Psimas, Smith, Rowe Nays: None - New Business - Mayor Rowe recognized Council-Elect Shannon Glover and Council-Elect Paul Battle.  He also congratulated Councilman Moody on his re-election to City Council and his 20 years of continuous service.