Minutes 01/24/2017 - Laserfiche WebLink

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January 24, 2017 At a Regular Meeting of the City Council on Tuesday, January 24, 2017, there were present: Mayor John L. Rowe, Jr., Vice Mayor Paige D. Cherry, William E. Moody, Jr., Elizabeth M. Psimas, Dr. Mark M. Whitaker, Nathan J. Clark, Lisa L. Lucas-Burke, City Manager Dr. L. Pettis Patton, City Attorney Solomon H. Ashby, Jr. Pastor Kirk Culpepper opened the meeting with prayer, which was followed by the Pledge of Allegiance to the Flag. Mayor Rowe called the meeting to order and welcomed all in attendance. Motion by Mr. Moody, and seconded by Ms. Psimas, to approve the minutes of a Called Meeting of January 10, 2017, of a Regular Meeting of January 10, 2017, and of a Called Meeting of January 17, 2017, and was adopted by the following vote: Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 17 - 53 - Presentation:  Pinning of Life Saving Awards to Sheriff Deputies by Sheriff William Watson. - City Manager’s Report - 17 - 54 - Adoption of an ordinance to amend Article III of Chapter 2 of the Code of the City of Portsmouth, Virginia (2006) (Officers and Employees Generally) by amending and reordaining Section 2-112 (Annual Leave) and Section 2-113 (Sick Leave) to reflect the accrual of certain types of leave on a pay period rather than monthly basis and to make certain additional modifications. Vision Principle: Efficient Service Delivery. Background:  In the past, city employees accrued annual and sick leave on a monthly basis in arrears.  The city’s updated software program, Munis, cannot support the calculation of leave on a monthly basis without a major programming change.  Therefore, the city has shifted to calculating leave on a pay period (i.e. hourly) basis.  The city must adopt technical amendments to the City Code to reflect this shift. Discussion:  Calculating leave on a pay period/hourly basis is more equitable for employees because they accrue leave by the hour as they work, rather than monthly in arrears.  Most Hampton Roads localities calculate leave on a pay period/hourly basis. Financial Impact:  The Code amendment changes the means and timing of calculating leave but does not materially change the amount of leave that employees accrue, so any financial impact will be de minimis. Staff Recommends:  Adoption of the ordinance. Vision Principle: Efficient Service Delivery. Next Steps Following Council Action:  Human Resources will develop the necessary policy manuals and guidance to implement the Code amendment and Finance will calculate leave accruals in accordance with the amendment. Motion by Mr. Moody, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: