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July 26, 2016
<br />
<br />
<br /> June non-payroll expenses which were encumbered that have to be accrued
<br />back to FY2016 and recorded as expenses as of June 30, 2016.
<br />
<br /> Reductions to encumbered amounts for changes in estimates or non-delivery of
<br />goods and services.
<br />
<br /> The preliminary encumbrances of $1,605,285 represents estimated FY2016
<br />expenses and FY2017 expenses of $1,078,304 and $526,981, respectively. This
<br />breakout between fiscal years will be finalized after completion of the financial reporting
<br />process and external audit.
<br />
<br /> Once the financial reporting process and external audit is substantially complete,
<br />any changes to the June 30 2016 encumbrances will be provided to City Council. As a
<br />further note, the June 30, 2016 encumbrances figure will only decrease and will NOT
<br />increase.
<br />
<br />The following tables reflect the quarterly and annual general fund appropriation
<br />changes:
<br />
<br />Table 1 - General Fund FY 2017
<br /> Current Revised
<br />CategoriesAppropriation Adjustments Appropriation
<br />Instruction 106,467,206 1,314,866 107,782,072
<br />Administration, Attendance, & Health 8,191,512 417,916 8,609,428
<br />Pupil Transportation 6,404,615 226,716 6,631,331
<br />Operation and Maintenance 14,472,059 1,701,955 16,174,014
<br />Debt and Fund Transfers 3,124,832 1,420,647 4,545,479
<br />Technology 4,891,279 120,530 5,011,809
<br />Total General Fund 143,551,503 5,202,630 148,754,133
<br />
<br />
<br />
<br />Table 2 - First Quarter General Fund FY 2017
<br /> Current Revised
<br />CategoriesAppropriation Adjustments Appropriation
<br />Instruction 26,429,843 1,314,866 27,744,709
<br />Administration, Attendance, & Health 2,047,878 417,916 2,465,794
<br />Pupil Transportation 1,601,154 226,716 1,827,870
<br />Operation and Maintenance 4,341,618 1,701,955 6,043,573
<br />Debt and Fund Transfers - 1,420,647 1,420,647
<br />Technology 1,467,384 120,530 1,587,914
<br />Total General Fund 35,887,877 5,202,630 41,090,507
<br />
<br />
<br />Financial Impact:
<br />
<br /> The appropriation of these funds will increase the Schools General Fund.
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the ordinance. Vision Principles: Quality of Life and Lifelong
<br />Learning Community.
<br />
<br />Next Steps Following Council Action:
<br />
<br /> School Board approval of revised Schools Budget.
<br />
<br /> Finance will complete the necessary budget adjustments.
<br />
<br />1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item.
<br />
<br />Motion by Mr. Meeks, and seconded by Ms. Psimas, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />
<br />“ORDINANCE TO APPROPRIATE $5,202,630 BY CLASSIFICATION TO THE
<br />OVERALL AND FIRST QUARTER FY 2017 PORTSMOUTH PUBLIC SCHOOLS
<br />GENERAL FUND BUDGET.”
<br />
<br />Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Whitaker, Wright
<br />Nays: None
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