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July 26, 2016
<br />
<br />Discussion:
<br />
<br /> PPS has identified the following preliminary amounts of prefunded state grants
<br />which were unused as of June 30, 2016 and, in line with Superintendents Memo 130-
<br />16, is requesting the City to re-appropriate the preliminary amounts for the purposes
<br />stated below:
<br />
<br />
<br /> $239,709 of unused funds from the Virginia Preschool Initiative. PPS is
<br />requesting re-appropriation of the funds to be used for technology, staff development
<br />and other non-payroll needs.
<br />
<br /> $197,454 of unused funds from the Early Reading Initiative. PPS is requesting
<br />re-appropriation of the funds to be used for technology, staff development, and other
<br />non-payroll needs.
<br />
<br /> $72,864 of unused funds from the SOL Algebra Readiness grant. PPS is
<br />requesting re-appropriation of the funds to be used for instructional supplies, additional
<br />tutors, and other non-payroll needs.
<br />
<br /> $93,303 of unused funds from the Math/Reading Specialist grant. PPS is
<br />requesting re-appropriation of the funds to be used to supplement Math and Reading
<br />Specialist payroll costs.
<br />
<br /> PPS has identified the preliminary amount of $55,237 in prefunded state grant
<br />funds which were encumbered as of 6/30/2016. In line with City Ordinance 2015-29,
<br />PPS is requesting these funds be re-appropriated to FY2017.
<br />
<br /> As stated these amounts are preliminary amounts and are estimates prior to the
<br />completion of the financial reporting process and external audit. Any changes to these
<br />amounts will be communicated to City Council.
<br />
<br />The following tables reflects the annual grant fund appropriation changes:
<br />
<br />Table 1 - Grant Fund Overall FY 17
<br />Categories Current Appropriation Adjustments Revised Appropriation
<br />Instruction 15,050,379 658,567 15,708,946
<br />Administration, Attendance, & Health 1,380,708 1,380,708
<br />Pupil Transportation 274,085 274,085
<br />Operation and Maintenance 36,527 36,527
<br />Technology 1,938,418 1,938,418
<br />Total Grants Fund 18,680,117 658,567 19,338,684
<br />
<br />
<br />Financial Impact:
<br />
<br /> The appropriation of these funds will increase the Schools Grants Fund.
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the ordinance. Vision Principles: Quality of Life and Lifelong Learning
<br />Community.
<br />
<br />Next Steps Following Council Action:
<br />
<br /> School Board approval of revised Schools Budget.
<br />
<br /> Finance will complete the necessary budget adjustments.
<br />
<br />1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item.
<br />
<br />Motion by Mr. Moody, and seconded by Mr. Meeks, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />
<br />“ORDINANCE TO APPROPRIATE THE SUM OF $658,567 IN THE INSTRUCTION
<br />CLASSIFICATION OF THE FY 2017 GRANT FUND BUDGET FOR THE
<br />PORTSMOUTH PUBLIC SCHOOLS.”
<br />
<br />Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Whitaker, Wright
<br />Nays: None
<br />
<br />16 - 233 - Adoption of an ordinance to accept and re-appropriate to the PPS the
<br />preliminary amount of $3,675,345 of unexpended funds and $1,605,285 of
<br />preliminary encumbrances (prior to adjustments for financial reporting and
<br />external audit purposes) into FY2017 General Fund.
<br />Vision Principles:
<br />.
<br />Enhanced Quality of Life and Lifelong Learning Community
<br />
<br />
<br />
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