Minutes 07/12/2016 - Laserfiche WebLink

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July 12, 2016 WHEREAS, over the past decade the City, ERP and other community partners, including Dominion Virginia Power and The Port of Virginia, have raised over four million dollars in state and federal grant funding and private donations to develop the park; and WHEREAS, the park property was originally acquired, and is currently owned, by an affiliate of ERP; and WHEREAS, under the terms of federal grant funding for the project and as contemplated by the Original Agreement, title to the property must be conveyed to the City; and WHEREAS, prior to conveying the property ERP intends to use its own funds to construct a building to provide educational and staffing amenities for the park; and WHEREAS, the property will therefore be conveyed to the City subject to a ground lease so that ERP will continue to control the building and remain solely responsible for all future maintenance, utility and other expenses of the building; and WHEREAS, the City will enter into a sublease having a five year term and an annual rent of $13,212 for the purpose of using a portion of the building and associated structures for storage and office space to house one employee of the Department of Parks, Recreation & Leisure Services; and WHEREAS, this legal structure benefits the City by providing the right to use the building while simultaneously placing clear and definite limits on the City’s obligations, both with respect to cost and duration; and WHEREAS, a Second Amended Agreement for the Paradise Creek Nature Park has been negotiated by the City and ERP to govern the timing and manner of conveyance of the park property and the parties’ respective rights obligations related to the building; and WHEREAS, the Second Amendment Agreement further outlines how the City and ERP intend to cooperate to maximize the benefits of the Paradise Creek Nature Park as a significant recreational and educational amenity for the citizens of Portsmouth and the region. NOW THEREFORE BE IT RESOLVED by the Council of the City of Portsmouth, Virginia, that the City Manager is hereby authorized to execute and deliver on behalf of the City the Second Amended Agreement for Paradise Creek Nature Park and to further execute and deliver such additional documents as are necessary to implement the Agreement, including a five year lease for use of the ERP building.” Ayes: Cherry, Edmonds, Psimas, Whitaker, Wright Nays: None 16 - 220 - Adoption of a resolution accepting the Turnover Review dated May 26, 2016 performed by the firm of Clifton Larson Allen, LLP and covering the period from July 1, 2015 through August 31, 2015. Vision Principle: Efficient Service Delivery. Background:  As a sound financial practice, a turnover review, using forensic auditing techniques, is beneficial when there are changes in certain upper management positions such as City Manager or Chief Financial Officer.  The City Council requested that the City Manager conduct a turnover review to determine any issues or discrepancies.  A Request for Proposal was issued and the audit firm of CliftonLarsonAllen, LLP was selected to conduct the review. Since the external audit for FY 2015 was through June 30, 2015, the timeframe for the turnover audit was July 1-August 31, 2015. The auditors were provided data for two years to compare and analyze to determine a thorough audit program.