Minutes 03/29/2016 - Laserfiche WebLink

Home Browse Search

March 29, 2016 Our wellness program will take an integrated approach to meet the needs of our employees. Human Resource Management continues to evaluate the health care programs and benefits and look for innovative ways to reduce costs. New Initiatives Human Resource Management - One of the major initiatives in the New Portsmouth is leveraging technology to improve cost effectiveness and government efficiency. As a result, staff has diligently worked to implement and improve the following:  Online Applicant Tracking System – a cloud-based system that allows for candidates to apply online for city positions, job notification feature, and allows department heads to submit job requests electronically to fill positions.  On-Boarding System – new employees will complete new hire paperwork to include W-4s, I-9s, and benefit information in advance of their first day of employment. A welcoming video from the City Manager is part of the new process.  MUNIS – continuing the implementation ofthe integrated system that manages the city’s core functions which include financial reporting, procurement, human resources, employee self-service, and citizen services. The implementation of this new technology will improve and simplify human resources and payroll processes to support a paperless system.  Professional Development – To attract, develop, and maintain a competitive workforce, supervisory and non-supervisory employees will be offered a variety of training opportunities. A skilled and knowledgeable workforce positively impacts organizational performance; therefore, as employees gain experience and knowledge, there is a direct correlation to the overall success of the city.  Tuition Reimbursement Program - A tuition assistance program supports our investment in employees by providing an opportunity to continue their education thereby, enhance their skills and productivity.  Internships - Internships are a valuable tool to explore career opportunities. They provide high school and college students with numerous opportunities to gain experience, develop skills, and make contributions to the Portsmouth community. st Information Technology – In today’s changing world, technology in the 21 century integrates every facet of our daily interactions. To revitalize the technological infrastructure, our IT Department will implement the following new initiatives as a vital part of the New Portsmouth:  Automated help desk – This remote support will provide reallocation of resources by spending less time away from the office and prioritization of tasks to better serve customers. This initiative is expected to save at least $40,000 annually.  Restructuring usage of fax machines and office printers –Through the elimination of fax machine lines and the consolidation of printers, we anticipate a savings of approximately $100,000 annually.  Cell Phones – An analysis of our cell phone usage to include a new cell phone provider, the city is projecting to save $115,000 annually.  Wi-Fi – Phase 1 of this initiative will include 100% secured coverage for city hall by the end of calendar year 2016. Phase 2 and 3, which encompasses Public Safety and remaining municipal facilities, are slated for completion by the end of calendar year 2018.  Infrastructure Improvements – these improvements will enhance both physical and cyber security postures.  Website Redesign& Re-launch - to provide optimization, navigation, and appearance which ultimately enhances citizen engagement.