Minutes 11/26/2013 - Laserfiche WebLink

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November 26, 2013 4. REVOCATION OF PERMIT: Violation of any of the above conditions may serve as grounds for revocation of the use permit by the City Council." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None - City Manager's Report - 13 - 481 -Adoption of an ordinance (a) accepting a grant in the amount of $168,550 from the Virginia Land and Water Conservation Fund and appropriating the grant funds in the FY 2013-14 Grants Fund, (b) authorizing the execution of a Project Agreement with the Virginia Department of Conservation and Recreation for use of the grant funds, and (c) appropriating an additional $168,550 from the Elizabeth River Project in the FY 2013-14 Capital Improvement Fund to be used for the Paradise Creek Nature Park. Vision Principle: Bold New Directions; Neighborhoods and a Sense of Community; Lifelong Learning Community. Background: • ERP is beginning its second phase of capital improvements to Paradise Creek Nature Park. In accordance with its Agreement with the City of Portsmouth as amended August 23, 2011, ERP will transfer ownership of the Park to the City after completing the second phase of improvements in 2015. • In addition, the City began maintaining the Park and its Phase I improvements on December 31, 2012. • On January 8, 2013, City Council authorized the City Manager to apply for the LWCF grant administered by DCR for certain capital improvements at Paradise Creek Nature Park. • On August 13, 2013, DCR notified the City that had been awarded the LWCF Grant. Discussion: • ERP and the City have planned capital improvements in Phase II which are eligible for 50% funding by LWCF. These include the kayak canoe launch, the pervious parking lot expansion, and the pavilion, totaling $337,100. • The ordinance appropriates the full amount of the project cost ($337,100) in the Grants and CIP Funds (50/50). The Portsmouth Department of Parks, Recreation & Leisure Services will manage the project, including procurement, inspection, and payment authorization for all contract work. After it makes each progress payment, the City will seek reimbursement from DCR for its 50% share of project costs and reimbursement from ERP for its 50% share of project costs. • By executing the Project Agreement with DCR, the City Manager will accept the LWCF grant funds, and will agree to comply with the terms and conditions for project compliance and grant reimbursement. Financial Impact: • The City will pay for all project expenses up to $337,100 and will be reimbursed for 100% of project expenses as follows: 50% ($168,550) will be reimbursed by the LWCF grant; 50% ($168,550) will be reimbursed by ERP. Staff Recommends: • Adoption of the ordinance and authorization for the City Manager to execute the LWCF Project Agreement with DCR. Vision Principle: Bold New Directions; Neighborhoods and a Sense of Community; Lifelong Learning Community Next Steps Following Council Action: • City Manager executes the LWCF Project Agreement with DCR. • The full implementation of the Paradise Creek Improvements to be refunded by the grant. • Process of reimbursements from grant to offset upfront costs of improvements. Motion by Mr. Moody, and seconded by Mr. Meeks, to adopt the following ordinance, and was adopted by the following vote: