Minutes 03/26/2013 - Laserfiche WebLink

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March 26, 2013 "ORDINANCE TO APPROPRIATE $2,500,000 IN THE FY 2012-13 CAPITAL IMPROVEMENT FUND TO PURCHASE HOUSEHOLD RECYCLING CARTS AND COLLECTION VEHICLES TO SUPPORT A COMPREHENSIVE CITYWIDE RECYCLING PROGRAM.." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None 13 - 139 -Adoption of an ordinance to appropriate $575,910 in additional revenue and $1,421,512 in additional expenditures in the FY 2012-13 General Fund and to appropriate an additional $700,000 in the FY 2012-13 Health Insurance Fund. Vision Principle: Efficient, Responsive Government. Background: • The City must amend the FY 13 Budget to cover the revenue and expenditure for the State funding of the Sports Hall of Fame, revenue and related costs for Mutual Aid, revenue and related costs for FEMA supported emergency response, projected costs for debt service, under budgeted salaries for certain Constitutional Offices and under budgeted Health Insurance Fund costs, and a timing difference for the City's payment to the Help and Emergency Response (HER) Shelter. Discussion: • The City serves as a conduit for the State's $500,000 funding of the Sports Hall of Fame. The proposed amendment will equally increase both revenues and expenditures so there is no net impact to the City's budget. • The Police Department provided Mutual Aid support for the Democratic National Convention. We received a check for $33,463 and incurred staff travel costs of $516. An appropriation is requested for both the additional revenue and expenditures. • The City received $42,447 in reimbursement from FEMA for emergency response costs related to Hurricane Sandy, which occurred in October, 2012. The Fire Department incurred $24,617 in overtime costs that need to be appropriated. • Debt service costs that were under budgeted in FY 13 require an additional appropriation of $652,500. At the time the budget was adopted, City Administration expected to restructure certain debt, but staff since determined that the restructuring was not financially advantageous for the City. • The FY 13 Budget included estimated vacancy savings for all Constitutional Offices except for the Sheriff, and also for the Registrar. These offices are funded in part by the State and they typically do not generate vacancy savings. In addition, the Commonwealth Attorney's budget did not include $20,000 in City supplements. The following appropriations are needed to correct these budgets: Commissioner of Revenue - $34,573, Treasurer - $39,440, Commonwealth Attorney - $100,066, and Registrar - $60,000. The vacancy savings for these offices is removed in the FY 2013- 14 Proposed Budget. • The Budget for the City's support of the HER Shelter needs to be increased by $9,800. The HER Shelter submitted its final FY2011-2012 request for payment in this same amount after the City had closed its books for the fiscal year. As a result, the City made this payment from FY2012-2013 dollars, resulting in a timing difference for the current fiscal year. • The FY 13 Health Insurance Fund budget was appropriated as part of the FY 2011-2013 Biennial Budget and was not adjusted to reflect projected costs for FY 2012- 13. These costs are estimated by Mercer, the City's health benefits consultant. The Health Insurance Fund has sufficient fund balance to pay for the increased cost. The FY2013-14 Proposed Budget will reflect Mercer's cost estimates for that fiscal year. Financial Impact: • The attached ordinance increases General Fund revenues by $575,910, Transfer in from General Fund Balance by $845,602 General Fund Expenditures by $1,421,512, Health Insurance Fund expenditures by $700,000 and Transfer in from Health Insurance Fund Balance by $700,000. Recommended Action: • Adoption of the ordinance. Vision Principle: Efficient, Responsive Government.