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At a regular meeting of the City Council held January 22nd,
<br />there were present:
<br />
<br /> Vernon A. Brooks, Leslie T. Fox, W.R. Hutchins, S.B. Moore,
<br /> H.F. Parrish, J.P. Stewart.
<br />
<br />1935, at 8:00 P.M.,
<br />J. Alden Oast,
<br />
<br />Minutes of regular meeting held January Sth, 1935 were read and approved.
<br />
<br />The following communications from the 0it? Manager were read:
<br />
<br />bring to
<br />
<br />the year 1934 are shown below by general departments.
<br />
<br /> 1st - "In retiring as your City Manager, I wish to make a report of my work and
<br />your attention the more important unfinished projects.
<br /> The budget appropriations, expenditures, and the unexpired balances for
<br />
<br />Debt Service
<br />General Government
<br />Dept. of Public Service
<br />Dent. ef Public Welfare
<br />Dept. of Public Safety
<br />Schools
<br />Water Department
<br />
<br /> Appropriations
<br />
<br />$ s5,STO.OO
<br /> 110,3~1.23
<br /> 127,> 5.2
<br /> 55, o5.oo
<br /> 175,6o5.oo
<br /> 295,000,00
<br />
<br />$1,5S?,207.5~
<br />
<br />Total
<br />
<br /> EXPert%ed
<br />
<br />$
<br /> lo5,46 .92
<br /> 120,?~5.36
<br /> 53,380.03
<br /> 171,t03.50
<br /> 295,000.Q0
<br /> 350,918.~
<br />
<br />$1.571.13o.
<br />
<br />Under Expended
<br /> Over Expended-
<br />
<br /> $ s,595.o5-
<br /> 6,5~.90
<br /> ,o2 .97
<br /> ~,50t.50
<br />
<br /> 6,722.5~
<br />
<br /> $ 16,077.20
<br />
<br />the appropriations.
<br />lows:
<br />
<br />The above shows that the expenses for 193~ were $16,0y?.20 less than
<br />
<br />The cash balancem on January 1st, and December 31st, 1934 were as fo!-
<br />
<br />Gash on hand- General Government , Jan. let, 1934
<br /> " " " - " "i Dec. 31st,193~
<br /> " " "~ Water Department Jmu. let, 1934
<br /> " " " " " Dec. 3ist,!93~
<br /> " " " Sinking Fund Jan. let, 193~
<br /> , , , . m Dec. 31s~,193~
<br />
<br />$ ~3,176.22
<br /> ~Y,385.02
<br /> 28,655.98
<br /> 7o6, .o
<br /> 732,306.0~
<br />
<br /> All of the. known expenses for the year were paid and charged in the ac-
<br />counts and the cash in the General Goverumen~ Fund increased from $13~1y6.22 on January let,
<br />to $4~,355.02 on December 31st, 1934. Gash receipts for 1934 were $~,208.80 more than expen-
<br />ditures. The reduction in cash on hand in the Water Department on December 31st, compared
<br />with January 1st, is due to paying approximately $20,000.00 f~om curren~ cash on the new mains
<br />constructed in Suffolk during the past year.
<br /> The records show that the operations for General Government for the
<br />years t931 - ~32 - '33 - '34 and 1935 were as follows:
<br />
<br /> Aooropriations Expenses
<br />
<br />1931 $ 1,456,265.5~ $ 1,372,182.86
<br />1932 1,4~3,082.6~ I,~92,~09.3~
<br />1933 1,392,33Y.11 1,320,.21.~
<br />193~ 1,2~9,568.49 1,240,211.86
<br />1935 (recommended) 1,212,175o00 -
<br />
<br /> · -The recommended appropriations for expenses fqr the year 1935 are
<br />$280,53~.32 less than the expenses for the year 1932 and $1~3.,001.86 less than the expenses
<br />for the year 1931. The expenses for the yea~ 1935 are $252,~91.$6 less than 1932 and
<br />$131,9~1.00 less than 1931~
<br /> On October l, 1932 when my term of office began an audit was made of
<br />the City's books and accounts by certified public accountants. According Re the audit report,
<br />there was an accumulated deficit in the 0ity's general or operating fund c~ $288~262.53 on
<br />October 1, 1932. This~ operating deficit has been changed t~ a surplus of $124,6~2.y9, as of
<br />December 31st, 1934o
<br /> The Floating Debt on October let, !932 was $955,000.00 and $~2Y,500.OO
<br />on December 31, 193~, making a reduction of $21~,500,~0, which is the first reduction of con-
<br />seGuence made in the Floating Debt in the past several years.
<br /> The figures shown herein were taken from reports made by certified pub-
<br />lic accountants, except those shown for 1935. The audit report for I93~ is not completed;
<br />therefore the figures for 193~ are subject to minor changes on completion of the audit. I
<br />could not show other important figures on account of the audit not being complete.
<br /> I have a verbal agreement with the banks whereby an adjustment or addi-
<br />tional interest payment is made at the end of each six months of one percent on all funds de-
<br />posited in the Sinking Funds and the Cemetery Fund. This adjustment results in the City re-
<br />ceiving four per cent interest on these fu~ds.
<br /> The unfinished projects are as follows:
<br /> The dormitories at the City Home for colored inmates are about
<br />completed. Sufficient funds are included in the proposed budget for 1935 to complete this work.
<br />The work can be completed within thirty days from the time funds are made available. These
<br />dormitories are very badly needed and I true% it will be your pleasure to authorize completion
<br />of this work at an early date for the presen~ dormitories are not suitable for cold weather.
<br /> The hearing before the State Corporation Oom~ission w~ich has
<br />been set for January 24th, on the valuation of rsilway properties of the Virginia Electric &
<br />
<br />
<br />
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