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7. Permission from an individual's family or group representative should be obtained prior to naming. 8. Permission from the majority of affected property owners on the street should be obtained. 9. No designation request that has been rejected by the City within the preceding five (5) years shall be considered. Application Process: Requests shall be made on a City provided application form to the Director of Planning. The completed form must detail the location and the honorary designation desired. The Application must be accompanied by a written justification for the designation, family/estate consent form (if applicable) and an application fee (to be determined by City Council). An Honorary Street Designation Review Committee (HSDRC) made up of city staff appointed by the City Manager will review the application and make a recommendation to City Council, who will then vote on the request. The following procedure for the honorary street designation policy shall be observed: 1. A completed application shall be submitted to the Director of Planning, accompanied by a written justification, adjacent property owner petition, family/estate/organization consent form and application fee (to be determined by City Council). 2. The written justification should show how the proposed designation is consistent with the criteria stated in this policy. When honoring a person or persons, the application will describe the contributions to the City. A property owner petition, written documentation and approval by next of kin to an individual or the authorized representative of an organization to be honored (if available/possible) is required as part of the proposal. 3. Planning Department staff will review the proposal for adherence to the stated criteria and authentication of statements relative to contributions of the proposed honoree before forwarding to the Planning Director and the HSDRC. If the request is incomplete, staff will contact the applicant, in writing, and provide them with the opportunity to resubmit a revised request. 4. The HSDRC will review the application and issue a recommendation to City Council. 5. City Council may approve, reject, or propose a different designation. 6. City Council has sole authority to approve honorary street designation requests. The approval of the request shall be permanent, unless otherwise directed by the City Council. Sign Placement: The requested location for the honorary street designation should have a geographic, historical or other cultural significance to the honoree(s). Honorary street designation signs are placed on top of official street name signs that are located at the intersection of streets. The sign shall be a double-faced sign of the same size as the standard City of Portsmouth Street name sign. Signs shall be white lettering on a brown background with a white border. The following procedure for honorary street designation sign placement shall be observed: 1. An honorary sign shall be placed above the official street name. 2. A dedication ceremony shall be held. 3. Honorary signs will not be installed unless all applicable costs have been paid in full by the applicant. 4. The City of Portsmouth shall install the honorary signs within a reasonable time but no later than ninety (90) days from the receipt of payment. Costs If approved by City Council, the requestor shall pay all costs associated with the design, fabrication, and installation of the signs. Signs will not be installed until all payments received. The City will maintain the signs, at the City's cost, after installation.