2020 Ordinances - Laserfiche WebLink

Home Browse Search

Appeals, and any Board or Commission all members of which are appointed by City Council, including without limitation the Boards of independent political subdivisions such as the Economic Development Authority, the Portsmouth Redevelopment and Housing Authority, and the Portsmouth Port and Industrial Commission (collectively, inclusive of City Council, the School Board, etc., the "Boards "). b. The Boards are hereby authorized to conduct public meetings by electronic means without a quorum of the Board physically assembled, subject to the procedures and limitations provided in this Section 7. C. Prior to holding any such electronic meeting, the Board shall provide public notice in accordance with applicable laws, including identifying how the public may participate in said meeting or otherwise offer comment. d. Any such electronic meeting of a Board shall state on its agenda and at the beginning of such meeting that it is being held pursuant to and in compliance with this Ordinance; identify Board members physically and /or electronically present; identify the persons responsible for receiving public comment; and identify notice of the opportunities for the public to access and participate in such electronic meeting. e. The minutes of all electronic meetings shall conform to the requirements of law, identify how the meeting was conducted and the members participating, and specify what actions were taken at the meeting. Specifically, the minutes shall state the nature of the emergency, the fact that the meeting was held by electronic means, and the type of electronic communication by which the meeting was held. The Boards may approve minutes of an electronic meeting at a subsequent electronic meeting and shall later approve all such minutes at a regular or special meeting after the emergency and disaster has ended. f. That such public meetings may be held without permitting members of the public to be physically present in a central location or in the same physical location as any of the Board members, so long as an alternative arrangement for public access to such meetings is made. Such alternative public access may be electronic, including but not limited to audio, telephonic, or video broadcast. g. That the following shall apply to electronic meetings held by City Council: All proposed agenda items must be sent to the City Manager and City Attorney for a compliance review, which will take into consideration, among other things, the statutory limitations of Virginia Code Section 15.2 -1413, and the potential harm of deferring the item until the threat of COVID-19 has passed. h. That the following shall apply to electronic meetings held by all Boards other than City Council, the School Board, the Portsmouth Community Services Board, the Board of Zoning Appeals, and the Portsmouth Redevelopment and Housing Authority: