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Section XX. ANONYMOUS COMMUNICATIONS Anonymous communications shall not be introduced to the Council. Section XXI. SUSPENSION OF THE RULES Any provision of these rules, other than an action for which a greater than majority vote is required by applicable authority, may be temporarily suspended with the approval of a majority of the members of Council presents. Section XXII. APPLICABILITY OF ROBERT'S RULES OF ORDER Robert's Rules of Order shall govern the City Council in all cases to which they are applicable and in which they are not inconsistent with the rules of the Councilor applicable special or generallaw6. Section XXIII. CLOSED MEETINGS. A closed meeting allows the City Manager and the City Attorney the opportunity to brief City Council on matters facing the City under circumstances in which the public interest would not be best served by discussion in open session. The topics which may be discussed in a closed meeting are limited to topics which may permissibly be discussed in closed meetings pursuant to the Virginia Freedom of Information Act. A closed meeting is permitted when authorized by law; but it is not required. City Council may conduct a closed meeting only after a recorded roll call vote to go into a closed meeting, in the manner required by law. At the conclusion of a closed meeting, City Council shall vote on certification of the propriety of the discussion that took place therein, by recorded vote in the manner required by law. Newly elected Council Members whose terms have not commenced shall be invited to attend all closed meetings and may participate in discussions at closed meetings and during work sessions. P ART 2. Rules and Procedures Governing Council Matters Other Than Meetings. Section 1. Evaluation of City Council Appointees. City Council will evaluate the performance of each of its appointees annually. Each Council member will evaluate the City Clerk, the City Manager, the City Attorney, the City Assessor, and the City Auditor utilizing evaluation forms provided to Council by its Personnel Committee. Council will discuss the results of its evaluations with each appointee in closed meeting on the Monday immediately preceding its first regular Tuesday meeting in June. Section II. Written Communications. City Council will copy all Council members, City Manager, City Attorney, and City Clerk on written correspondence and emails reflecting the policies and positions of the City of Portsmouth. SThis same requirement is imposed by Portsmouth City Code ~2-76. 6This same requirement is also imposed by Portsmouth City Code ~2-75, which authorizes adoption of these rules. -7-