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<br />the City and the private entity. <br /> <br />c. Any studies and analyses considered by the City in its review of a proposal shall be <br />disclosed to the appropriating body at some point prior to the execution of an <br />interim or comprehensive agreement. <br /> <br />3. Once an interim agreement or a comprehensive agreement has been entered into, <br />the <br />City shall make procurement records available for public inspection, upon request. <br /> <br />a. Such procurement records shall include documents, such as information <br />concerning the terms and conditions of any financing arrangement that involves <br />the use of public funds, that would be protected from disclosure during the <br />negotiation phase on the basis that the release of such documents would have <br />adverse affect on the financial interes~ or bargaining position of the City or private <br />entity in accordance with Section I.D.3. and 4. <br />b. Such procurement records shall not include (i) trade secrets of the private entity as <br />defined in the Uniform Trade Secrets Act (~ 59.1-336 et seq.) or (ii) financial <br />records, including balance sheets or financial statements of the private entity that <br />are not generally available to the public through regulatory disclosure or otherwise, <br />or (iii) other information where if the document were made public prior to the <br />execution of an interim or comprehensive agreement would adversely effect the <br />financial interest or bargaining position of the City. <br /> <br />To the extent access to procurement records are compelled or protected by a court order, <br />then the City must comply with such order. <br /> <br />4. The City shall electronically file a copy of all interim and comprehensive <br />agreement and any supporting documents with the Auditor of Public Accounts. Such agreements <br />and supporting documents should be provided within 30 days of the execution of the interim or <br />comprehensive agreement, However, if the electronic file is too large for the Auditor of Public <br />Accounts website, a paper copy with a CD may be mailed to: <br /> <br />The Auditor of Public Accounts <br />P.O. Box 1295 <br />Richmond, VA 23218 <br /> <br />A link to the PPEA agreements is available at: htto:lldataooint.apa.virginia.gov/ppea.cfm <br /> <br />VIII. Governing Provisions <br /> <br />In the event of any conflict between these guidelines and the PPEA, the terms of the <br />PPEA shall control. Terms and definitions provided under the PPEA are included below. <br /> <br />Page 26 of 29 <br />